Delivery of the project
From CEOpedia | Management online
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Delivery of the project is the final and most important phase of a project life cycle, during which the project results are delivered to the stakeholders. It involves the completion of all planned tasks, the closing of all project activities, the transfer of all products and services, and the completion of all project documentation and archiving. During the delivery phase, all project objectives, deliverables, and success criteria must be met. The delivery phase also includes the submission of project reports and the final project review, in order to ensure that the project has met all of its requirements and objectives.
Example of delivery of the project
- The delivery of a construction project might involve the completion of all planned tasks and activities, the transfer of all materials and supplies, as well as the completion of all relevant documentation and archiving. This could include a final inspection of the completed project, the submission of a final project report, and the completion of a project review.
- The delivery of a software development project could include the delivery of the software application, the release of the software application to the customer, the completion of all project documentation, and the archiving of all project artifacts. This could also include the submission of a final project report and the completion of a project review.
- The delivery of a research project could include the completion of all planned tasks and activities, the transfer of all data, the submission of a final report, and the completion of a project review. This could also include the submission of a paper to a journal for publication.
Best practices of delivery of the project
- Define and Document Final Deliverables: Before the project can be completed, it is important to document and define the final deliverables. This includes outlining the scope, objectives, and requirements of the project, as well as any other pertinent information. This documentation should be shared with stakeholders and team members to ensure that all expectations are clear.
- Finalize Quality Assurance: Quality assurance is a key element of the delivery phase. Quality assurance tests should be conducted throughout the project to ensure that all deliverables meet the quality requirements and standards.
- Secure Sign-Offs: During the delivery phase, all stakeholders and team members should sign off on their respective deliverables. This provides a formal agreement that all requirements have been met and that the project is complete.
- Finalize Project Documentation: All project documentation should be updated and finalized. This includes project plans, budgets, reports, and other documentation that was generated throughout the project.
- Conduct a Final Project Review: A final project review should be conducted to assess the success or failure of the project. During this review, all stakeholders and team members should provide feedback and suggestions for any improvements that could be made in the future.
- Archive Project Documents: All project documents should be archived for future reference. This includes all project plans, budgets, reports, and any other documents that were generated during the project.
Types of delivery of the project
The delivery phase of a project involves a number of different tasks and activities. These can be broadly divided into three types:
- Product Delivery – This involves the delivery of the products and services that were specified in the project scope and plan. This could include delivering software, hardware, or other materials, as well as providing services such as training or consulting.
- Documentation Delivery – This involves the creation and delivery of all project documentation, such as project reports, user manuals, and other technical documents.
- Resource Delivery – This involves the delivery of resources and personnel to the project, such as personnel, equipment, and other material resources. This includes the transfer of knowledge and skills to the project team members, as well as the transfer of project-related documents and materials.
Advantages of delivery of the project
Delivery of the project phase is the most important phase of a project life cycle as it involves the completion of all planned tasks, the closure of all project activities, the transfer of all products and services, and the completion of all project documentation and archiving. There are numerous advantages to properly delivering a project, including:
- Meeting of all project objectives, deliverables and success criteria: The delivery phase ensures that all project objectives, deliverables, and success criteria are met. This helps to ensure that the project is successful and that all stakeholders are happy with the outcome.
- Completion of all project tasks: During the delivery phase, all tasks from the project plan are completed. This helps to ensure that the project is completed on time and within budget.
- Submission of project reports and final project review: During the delivery phase, all project reports and the final project review are submitted. This helps to ensure that the project meets all requirements and objectives.
- Transfer of products and services: During the delivery phase, all products and services are transferred to the stakeholders. This helps to ensure that the project is successfully completed and that all stakeholders have the necessary resources to carry out the project.
- Closure of all project activities: During the delivery phase, all project activities are closed. This helps to ensure that all tasks are completed and that the project is successfully ended.
Suggested literature
- Mesa, H. A., Molenaar, K. R., & Alarcón, L. F. (2019). Comparative analysis between integrated project delivery and lean project delivery. International Journal of Project Management, 37(3), 395-409.
