Letter of acknowledgement

Letter of acknowledgment provides proof that receiver has received specific documents or a request. Letters of acknowledgment are often used for anything involved in a legal process. As it is formal letter it should have proper structure and content.

The typical letter of acknowledgment would consist of:

  • Name and address of sender,
  • Date and place,
  • Receiver address,
  • Information about case (e.g. case number),
  • Opening salutation,
  • Opening phrase, e.g.:
    • I hereby acknowledge the receipt of the following documents...
    • I am acknowledging receipt of...
    • We will make sure that the person responsible receives these materials...
  • Additional information, e.g.: If I may be of further assistance, please do not hesitate to contact me
  • Closing: Sincerely, Joe Lynch, Company X

It is necessary to specify what you are acknowledging. Too general or imprecise statement can be a source of problems in future legal process (e.g. someone thinks that you received document which was not attached).

References

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