Criteria for selecting suppliers

From CEOpedia | Management online
Criteria for selecting suppliers
See also

This is a very important criterion for a company that is quite important in business development. These criteria are factors taken into account when choosing the most appropriate supplier. By choosing the most suitable one, it is preceded by a check and consideration of all important factors, and the company can effectively implement assumptions related to a specific service, commercial or production activity.


The entire evaluation and selection process of suppliers is one of the most important aspects of the company's operation in the initial stages of its existence. The company's logistics is very important. Although it is the initial phase, it may affect the company's stronger or weaker development, as well as competitiveness on the market. This process focuses on the area of ​​supply in a very detailed way. Several main factors are taken into account. This process is very important because it can affect the company's successful development or its retention.

Type and description of suppliers selection criteria

When selecting the right supplier, the company should be guided by criteria such as:

  • Quality - is a decisive factor when choosing a ground floor. When checking the quality, it is mandatory to check the date of the product's usability, maintenance requirements, ease of use, repair and maintenance requirements. This is very important, as each potential partner may have different terms regarding his products. You should also check the guarantees provided by the supplier and the system of their control.
  • Price - this is an important factor, but not the most important one. However, the value for money should remain at a high level. An analysis of price stability and the possibility of potential discounts and price negotiations with a potential business partner should be performed.
  • Reliability - this is another very important factor. He is responsible for the lack of downtime in the delivery of products. This is very important as the future contractor should demonstrate regular and timely execution of potential orders.
  • Time - this factor is strongly related to the reliability of the contractor. It is important that deliveries from a contractor are made on time, because the potential delays in the delivery of products may result in the loss of customers, and the extension of a bad opinion about our company. You should also check and, if possible, test the potential supplier, regarding the readiness to execute the order on the client's terms, and the speed with which potentially emerging sudden orders will be met. Under the time criterion, you can also attach terms of payment, which will be agreed together with the contractor.
  • The location of the supplier - is another factor that is important. When choosing a supplier located far away from the location of our company, there may be additional transport costs of products, however, it should be noted that such a supplier may offer products of higher quality or lower prices. During the summary, it may turn out that by paying more for delivery, we will receive a higher quality product with a lower price.

When applying the above criteria, it is important that the selection of the contractor should satisfy the users' expectations in such a way that the discrepancy between the expected and received product is as small as possible.

Methods of suppliers selection and evaluation

We distinguish three methods of selection and assessment of suppliers:

  • point method,
  • graphic method - radar chart,
  • point and graphics method,
  • AHP method (Analytic Hierarchy Process),
  • indicator method.

The least time-consuming method is the point method.

Point method - description

  • establishing basic selection criteria, along with adequately selected features (not always measurable),
  • determining the rank of features,
  • determination of the point scale, (introduction of potential weights, if it is necessary to give more importance to a feature,
  • adding up the total number of points obtained by individual suppliers,
  • making a choice of supplier, which may be helpful graphic interpretation.

Vendor selection procedure

  1. Current inventory
  • Analysis of market opportunities
  • Sending requests for quotes
  1. Selection of the offer
  • Making a list of potential suppliers
  • Purchases checking the supplier
  1. Preparing or updating the list of qualified suppliers
  2. Periodic assessment of suppliers
  3. verification of the list of suppliers


The criteria for selecting suppliers are very important factors. When the company correctly defines and in accordance with the given factors selects the suppliers, there is a high probability that the company will prosper. Well-chosen suppliers can provide a better price, quality and faster delivery of materials or services.