Multi project management

Multi project management involves the coordination of multiple projects simultaneously, in comparison to managing them one by one, and can offer greater resource optimization, risk management, and time-efficiency.

To successfully manage multiple projects at the same time, a more holistic approach is necessary, with an emphasis on both the individual projects and the program as a whole. Strong coordination and communication among different teams and stakeholders, as well as an understanding of the interdependencies between different projects, will be essential for success. In addition, it requires a greater understanding of the project portfolio and its strategic objectives. The competencies necessary in multi project management include strong leadership, problem-solving skills, and the ability to think strategically.

Programme management and project portfolio management are both essential for ensuring that the projects are aligned with the program's strategic goals and objectives. Programme management is responsible for the overall direction and coordination of the program, while project portfolio management is responsible for managing the individual projects within the program.

For managers looking to optimize their project management, multi project management is a great tool. By managing multiple projects at the same time, managers can ensure that their projects are successful and efficient. It requires strong coordination and communication among different teams and stakeholders, as well as an understanding of the project portfolio and its strategic objectives. Additionally, the competencies necessary in multi project management include strong leadership, problem-solving skills, and the ability to think strategically. With the help of programme management and project portfolio management, managers can be sure that their projects are in line with the program's objectives and goals.

Necessary Competencies in Multi Project Management

The rise of project-based work has created an increasing demand for multi-project managers. A successful multi-project manager must have a unique set of skills, including technical, soft, and leadership qualities.

On the technical side, multi-project managers should have a comprehensive understanding of project management principles, as well as the tools and techniques used in the field. This includes knowledge of planning and scheduling, budgeting and cost control, resource allocation, risk management, Gantt charts, critical path analysis, and earned value management.

Soft skills are also critical for multi-project managers. They must be able to communicate effectively with stakeholders, customers, and team members. Problem solving, conflict resolution, and negotiation are also essential.

Finally, a successful multi-project manager must have strong leadership qualities. They must be able to motivate and inspire their team to work towards a common goal, prioritize tasks, delegate responsibilities, and make decisions in high-pressure situations. They should be able to set expectations and hold team members accountable for their work.

Multi-project managers must have a unique combination of technical, soft, and leadership skills. If a manager possesses these skills, they will be well-positioned to handle the complexities of managing multiple projects.

Role of Programme and Project Portfolio Management

The practice of programme and project portfolio management is becoming increasingly popular among project managers, as it is a critical aspect of multi project management. Programme management involves the coordination and integration of individual projects into a larger program, while project portfolio management is the practice of managing multiple projects to achieve specific objectives.

By effectively managing programmes and project portfolios, project managers can ensure that all projects are properly resourced and monitored, and that activities are coordinated to ensure the timely completion of the program. This helps to maximize the value of the projects and minimize the risk of failure.

Programme and project portfolio management has a number of benefits for project managers. It improves resource utilization, increases collaboration and coordination among project teams, provides enhanced program visibility, and helps to make better decisions. It also helps to ensure that all projects are properly managed, and that the right projects are selected and prioritized.

Project managers must ensure that the programme and project portfolio management process is properly implemented. This involves identifying and prioritizing the projects that are necessary for the successful completion of the program, ensuring that all projects are properly resourced and monitored, and coordinating the activities of the projects to ensure the timely completion of the program.

By effectively managing programmes and project portfolios, project managers can ensure that their projects are successful and that their organizations are achieving their desired objectives. With proper programme and project portfolio management, projects can be completed on time and within budget, resulting in greater efficiency and increased ROI.

Conclusion

Managing multiple projects simultaneously can be a daunting task for any organization. Multi project management requires careful management of resources, schedules, and budgets, as well as ensuring each project meets its goals. This requires effective coordination and collaboration between teams, as well as an increased focus on communication and process optimization.

Organizations need to ensure they have the right competencies in place to be successful in multi project management. This includes strong organizational and communication skills, an understanding of project management principles, and the ability to develop and implement efficient processes. Additionally, it is important to be aware of stakeholders, prioritize tasks, and manage multiple projects in a timely manner.

In addition to having the right competencies, organizations must also have a sound programme and project portfolio management strategy in place. Programme management is responsible for establishing, maintaining, and monitoring the overall progress and performance of each project. On the other hand, project portfolio management is responsible for evaluating and selecting the best projects, setting objectives, and monitoring the overall performance of the portfolio.

In conclusion, multi project management is a complex process that requires strong organizational and communication skills, an understanding of project management principles, and the ability to develop and implement efficient processes. Additionally, programme and project portfolio management play an important role in multi project management, as they are responsible for establishing, maintaining, and monitoring the overall progress and performance of each project. By having the right competencies in place and a sound programme and project portfolio management strategy, organizations can ensure they are successful in managing multiple projects simultaneously.

Multi project management — recommended articles

Implementation of programme — Leadership in project — Project management effectiveness — Project supervisor — Successful project manager — Functional manager — Delegation of responsibility — Organizational project management — Role of senior management

References

• Engwall, M., & Jerbrant, A. (2003). The resource allocation syndrome: the prime challenge of multi-project management?. International journal of project management, 21(6), 403-409.
• Caniëls, M. C., & Bakens, R. J. (2012). The effects of Project Management Information Systems on decision making in a multi project environment. International journal of project management, 30(2), 162-175.