Organizational documentation

Organizational documentation
See also

Organizational documentation is the practical and formal reflection of the organizational structure. Described in the documentation are relationships between system and elements, which constitute the formal organizational structure of the company.

For the proper functioning of any organization it is necessary to develop the documentation containing the overall description of the system. Documentation should facilitate the work of the personnel, as well as assist the leadership in the efficient management of the company.

Types of documents

Fig.1. 13 types of organizational documents

Formal documents describing the organization and functioning of the organization, can be categorized according to criteria such as:

  • the rationale underlying the development and implementation of a document
    • the documents resulting from the formal-legal considerations,
    • the documents resulting from the reporting rules concerning the organizational structure and the functioning of processes.
  • the time in which the document is valid
    • the perpetual,
    • in force by a specific time
    • the documents relating to a specific problem (after solving the problem the document is no longer valid).
  • subject of regulation
    • the documents authorizing the fact of the existence of the organization,
    • closely defining the Organization,
    • defining tasks
    • defining the tools and performance of the tasks,
    • mixed documents.

The documents needed for overall effectiveness of organization

  • rules of organization,
  • organizational chart
  • descriptions of units and organizational cells
  • ranges of activities for posts
  • organizational instructions
  • rules of procedure,
  • ordinances,
  • commands,
  • circular letters.