Import declaration

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Import declaration
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Import declaration is a document listing the imported products, their quantities and describing their parameters. The declaration is necessary in the case of importing goods to some of the countries all over the world. It is the basis for clearing the products from customs control. Filling in the declaration is a duty of the importing party of licensed customs broker, who have the possibility of acting on behalf of the importer (Bowering 2018, p. 6.).


Some of the countries requiring import declaration are:

  • Australia – for goods shipped by air, sea and international mail from abroad
  • Countries of the European Union – for products imported from third-country suppliers (countries not belonging to the EU)
  • Switzerland – for products from abroad (including the orders from the European Union)
  • Republic of Macedonia – where attempts are discussed to improve the system of accepting the declarations and shorten the waiting times (Bilijan, Trajkov 2016, p. 94.).

Additional requirements

For most of the countries, the import declaration is the fundamental document determining import allowance. In some of them it might also be necessary to deliver other documents, like authorisations and/or pre-notifications. Apart from that, delivering the license for the declaration is exporting party's liability (Krotov 2011, p. 73).

Critique and solutions

The form of import declaration is a document that accompanies invoices for the orders. The product types and quantities should be the same in both documents (Rhyne et al. 2012, p. 3.). Filling in the form in a correct way requires thorough verification of data and is discussed to be a time-consuming formality (Biljan, Trajkov 2016, p. 94). It forces the importer to focus not only on the trade itself, but also on the bureaucracy connected with sales. The company responsible for the documentation is able to begin preparing the declaration only after having received the required documents from the exporting party (invoice, list of products packed and bill of lading) (Keretho, Naklada 2011, p. 22.). The solution to this problem seems to be automatization of data management. An efficient system could simplify the process and allow the importer to concentrate their efforts on transactions. Implementation of such a system might prove to be facilitated thanks to the fact that the declarations could be sent paperless.


Author: Joanna Możdżeń