Dock receipt

Dock receipt
See also
Shipping note Ocean bill of lading Consular Invoice Export declaration Receiving report Cargo manifest Goods received note Dangerous goods declaration Letter of instruction

Dock receipt is a document used in shipping trade. It is a confirmation of receipt goods at the port. Dock receipt is issued by shippers and supplement by carrier's inspectors or checkers. The document does not represent any value in the financial statements of the exporter's bank.When cargo is delivered to the dock or carrier terminal shippers prepared certificate. It confirms that goods have been received on the quay or warehause pending shipment. Document is made by shipper and should contain such data as: name of shipper and consigne, port of final destination, name of vessel, booking numer, description of the goods, types of packages, weight and size. On the other side of the document, checker measures the cargos and inputs every exceptions he has noticed. "At the bottom of this sheets, the checkers write his initials and then passes it to the designated official for signature and return of the original to the shipper. The dock receipt is the carrier's permanent record of the exact quantity and condition of the shipment at the time it came into his custody. It serves as a temporary receipt until the freighted and signed bill of lading is obtained from the carrier".

Fig.1. The shipping process

Definition of the dock

The very meaning of the word dock is "a loading or unloading platform at an industrial location or carrier terminal. The second meaning is ship's berth or wharf".

Process of validation

In some cases, this paper is prepared in five copies. First copy, the original one is checked and stumped by clerk. Vendor gets the second copy as a confirmation of deliver. Third copy (also known as pile tag) is inserted with a cargo and it assists to the chief mate to plan the shipment to the appropriate port. Fourth copy is accessible to the stevedore for drafting deployment plan. After loading the consignment on a vessel, last copy, with all the notations, is stored in a clerk's office as permament record of proceeding with cargo.

Data in dock receipt

Dock receipt should include the following information:

• name of shipper
• name of vessel
• port of destination
• booking numer
• description of the cargo: number of packages, weight, size, special marks
• date of delivery

Five copies of dock receipt

Document is preapared in five copies, each for one holders:

• port clerk
• truckman
• chief mate
• stevedor
• clerk's files

List of Cargo Received

According to L. Kendall it is a list that "shows only the serial number of the dock receipt in one column and the cubic footage and weight of the shipment in adjacent columns". It is used only in the clerk's office to control which cargos are still in a port. When packages are on shipboard, ready to sail, the list is closed.

Other names

Dock receipt is also known as mate's receipt or boat note.

Examples of Dock receipt

• A Dock receipt is issued when goods are unloaded from the vessel and delivered to the wharf. The document lists the details of the goods, such as the shipping date, the name of the vessel, the port of destination, and the quantity and type of goods. The dock receipt is signed by the port or terminal operator and serves as proof that the goods have been received and delivered.
• A Dock receipt can also be used in the case of land transportation, such as when goods are received at a warehouse or distribution center. In this case, the dock receipt will list the details of the goods, such as the pick-up date, the origin, the destination, and the quantity and type of goods. The dock receipt will also be signed by the warehouse or distribution center personnel, and serves as proof that the goods have been received and delivered.
• Another example of a Dock receipt is when goods are delivered to a retail store. In this case, the dock receipt will list the details of the goods, such as the shipping date, the origin, the destination, and the quantity and type of goods. The dock receipt will also be signed by the store personnel, and serves as proof that the goods have been received and delivered.

Advantages of Dock receipt

A Dock receipt is a document used in shipping trade that provides confirmation of receipt of goods at the port. The main advantages of a dock receipt include:

• Increased security and accountability – A dock receipt provides a written record of the goods received, allowing both the sender and receiver to have proper documentation of the transaction. This can help to reduce any potential disputes that may arise, as well as providing evidence of the delivery should it be required.
• Streamlined logistics – The use of a dock receipt simplifies the process of shipping goods, as it acts as an official document, confirming that the goods have been received and that shipping can proceed as planned. This can help to reduce the amount of paperwork and administrative overhead associated with the shipping process.
• Improved tracking – The dock receipt can be used to track the shipment of goods, as it allows for a record of the goods received to be created. This can help to make the tracking of items easier and more reliable, as the location of the goods can be traced at any point throughout the shipping process.

Limitations of Dock receipt

A Dock receipt is a document used in shipping trade that confirms the receipt of goods at a port. However, there are several limitations to be aware of when using a Dock receipt:

• It does not guarantee that the goods are in good condition upon arrival. It only confirms that the goods were received at the port.
• A Dock receipt does not guarantee ownership of the goods. It only confirms that the goods were delivered to the port, not that ownership has been granted.
• A Dock receipt does not guarantee payment for the goods. It only confirms that the goods were delivered to the port and does not indicate if payment was received.
• A Dock receipt does not guarantee that the goods will be delivered to their destination. It only confirms that the goods were received at the port and does not guarantee that they will reach their intended destination.

Other approaches related to Dock receipt

A Dock receipt is a document used in shipping trade. It is a confirmation of receipt of goods at the port. Other approaches related to Dock receipt include:

• Bills of Lading: These are documents used to transfer title of goods from the seller to the buyer. They are contracts between the carrier and the shipper that provide evidence of the contract of carriage, and also act as a receipt for goods delivered to the carrier.
• Warehouse Receipts: These are documents that contain information about the goods stored in the warehouse. They provide evidence of ownership and also serve as a receipt for goods received by the warehouse.
• Delivery Orders: These are documents that authorize the delivery of goods from the warehouse. They are issued by the warehouse and include information about the goods to be delivered, such as the quantity and type of goods, the destination and the delivery date.
• Customs Documents: These are documents that are used to facilitate international trade. They are used to provide information about the identity of the exporter, the nature of the goods, the value of the goods, and other related information.

In summary, Dock receipts are documents used in shipping trade to confirm receipt of goods at the port. Other documents related to shipping trade include Bills of Lading, Warehouse Receipts, Delivery Orders, and Customs Documents.

References

• Branch A. (2006), Export Practice and Management, Cengage Learning EMEA
• Johnson M. (2005), Law, Lotus Press
• Kendall L.(2012), The Business of Shipping, Springer Science & Business Media

Author: Weronika Lisik