Information life cycle

Information life cycle
See also
Marketing information system Design thinking Communication plan in project Notice of arrival Communication with stakeholders CAD Dangerous goods declaration Audit report Blockchain

The information life cycle is the process of managing information from its creation to its eventual disposal. The life cycle consists of four stages:

1. Creation: This stage involves the creation of new information. It could be gathered from a variety of sources such as surveys, interviews, research, or other methods.
2. Distribution: In this stage, the newly created information is distributed to the relevant people or audiences. This could involve sending out emails, posting the information on a website, or sharing it on social media.
3. Storage: After the information has been distributed, it needs to be stored in an organized and secure manner. This could involve using digital or physical storage devices such as computers, servers, and hard drives.
4. Disposal: The final stage is the disposal of the information. This could involve deleting the information from storage devices or securely disposing of physical documents. It is important to ensure that all information is properly disposed of to avoid any potential data breaches or privacy issues.

Key aspects of information life cycle management

Security is an important factor in information life cycle management. It is essential to ensure that all information is stored securely and that access to the information is restricted to authorized personnel. This can be done through the use of passwords, encryptions, and other security measures. Additionally, access to the information should be tracked so that any unauthorized access can be detected and prevented.

Accessibility is also an important factor in information life cycle management. The information should be easily accessible to the relevant people or audiences. This can be achieved through the use of digital platforms such as websites, databases, and cloud storage. Additionally, physical documents should be stored in an organized manner so that they can be easily accessed when needed.

Organization is also an important factor in information life cycle management. The information should be organized and structured in a manner that is easy to search and retrieve. This can be done through the use of indexing, categorizing, and tagging systems. Additionally, metadata should be used to provide additional context to the information.

Storage is another important factor in information life cycle management. Appropriate storage solutions should be used to ensure that the information is secure and can be accessed when needed. This could involve using physical storage devices such as hard drives or servers, or cloud storage solutions. Additionally, backups should be made to ensure that the information is not lost in the event of a system failure or data breach.

Finally, disposal is an important factor in information life cycle management. Secure disposal of the information should be done to prevent any potential data breaches or privacy issues. This could involve deleting the information from storage devices or securely disposing of physical documents. Additionally, the disposal process should be tracked to ensure that all information is properly disposed of.

Information life cycle in library science

In library science, the information life cycle is the process of managing library materials from their creation to their eventual disposal. The life cycle consists of the following stages:

1. Acquisition: This stage involves the acquisition of new materials for the library. This could include ordering books, purchasing electronic resources, or receiving donations.
2. Cataloging: In this stage, the library materials are cataloged and organized according to specific standards. This could involve assigning call numbers, creating bibliographic records, or indexing materials.
3. Storage: After the materials have been cataloged, they need to be stored in an organized manner. This could involve storing physical materials on shelves or storing electronic materials on a server.
4. Circulation: The next stage is the circulation of materials. This involves lending out materials to library patrons and tracking their usage.
5. Disposal: The final stage is the disposal of materials. This could involve discarding outdated materials, donating materials to other libraries, or securely disposing of materials.

Suggested literature

• Tallon, P. P., & Scannell, R. (2007). Information life cycle management. Communications of the ACM, 50(11), 65-69.
• Chen, Y. (2005, June). Information valuation for information lifecycle management. In Second International Conference on Autonomic Computing (ICAC'05) (pp. 135-146). IEEE.
• Reiner, D., Press, G., Lenaghan, M., Barta, D., & Urmston, R. (2004, April). Information lifecycle management: the EMC perspective. In Proceedings. 20th International Conference on Data Engineering (pp. 804-807). IEEE.