Notice of arrival

Notice of arrival is also called arrival notice (shortcut AN). It is a part of supply logistics subsystem (SCM). Sometimes this document is connected with notice of departure - notice of arrival/departure. It is an international shipping document between carrier to the intended receiver about planning shipment - e.g. of types of transport: road, water, air, land. This document is usually delivered electronically.

Electronic Notice of Arrival and Departure - eNOAD

What are the differences between NOAD and eNOAD? Mainly, eNOAD is external Web-based portal. It enables regulated ships to provide electronic applications of notice of arrival or notice of departure. After the terrorist attacks on the United States of America, on September 11, 2001, the U.S. Coast Guard protects the edge of the sea, to prevent terrorism of the sea. There is one way to protect the country - is by requiring arriving vessels to provide 24-hour notice of arrival. The Coast Guard get the informations about vessels and all certificates attached to the shipment. eNOAD helps the shipping community to submit ships arrival in automated way. It includes crew list data, to federal information. This document has been created in easy way with using the latest technology and programming. It provides port community to be safe, secured and also easily navigable. It has straightforward interfase.

Process of the eNOAD

Basically this process is simple. The reporting party (owner, agent, seller, master, etc.) notify document NOAD. The shipp will receive a recipt atesting that the National Vessel Movement Center received NOAD. Then, National Vessel Movement checked information for correctness of data. Afterwards, if everything is correct, no further acction is necessary, the reporting party will be notified at NVMC and then must be submit at NOAD.

The National Vessel Movement Center

The NCMC is responsible for collecting NOADs, 24/7. In that staffed provide services:

• help desk support,
• customer support for NOAD,
• containers arrival notification data which must be processed,
• U.S. Coast field support.

SANS - Ship Arrival Notification System

The NOAD is a part of Ship Arrival Notification System. There are four modules of SANS:

• SANS is the central inventiry of NOAD data, is maintained by the USCG Operation Systems Center,
• eNOAD is electronic equivalent of NOAD,
• SANS-DHS is the web portal for DHS and another state users who need access to NOAD information,
• iSANS is internal for USCG, moreover personel of National Vessel Movement Center is using this to input data and validate NOAD information.

Examples of Notice of arrival

• An air cargo Notice of Arrival (NOA) is a document used to inform a consignee that a shipment has arrived at the airport. It typically includes the cargo flight number, arrival date and time, and the number of pieces and weight of the shipment.
• A Notice of Arrival (NOA) is a document used by a shipping company to inform its customers that a shipment has arrived. It typically includes the contents of the shipment, its weight and volume, the origin and destination points, and the expected date of delivery.
• A Notice of Arrival (NOA) is a document used by a shipping company to inform its customers of the arrival of a shipment. It typically includes the shipment’s origin and destination, the expected date of arrival, the number of pieces and weight of the shipment, and any additional information related to the shipment.

Advantages of Notice of arrival

Notice of arrival is an important document for supply logistics management. It provides many advantages for businesses, such as:

• Improved customer service - the customer can be informed in advance of the arrival of a shipment, allowing them to plan ahead and reduce disruption to their operations.
• Enhanced inventory control - the manager can monitor the arrival of shipments and accurately track inventory levels, enabling quick adjustments to meet customer demand.
• Increased efficiency - the logistics team can plan in advance when a shipment will arrive, allowing them to optimize warehousing and transportation resources.
• Reduced costs - the advance notice of arrival enables businesses to plan and optimize their logistics operations, resulting in cost savings.
• Improved visibility - the notice of arrival provides the logistics team with visibility into the supply chain, allowing them to better manage and monitor the flow of goods.

Limitations of Notice of arrival

Notice of arrival is a document used in the supply chain management, but it has some limitations. These include:

• Errors in data entry: Even a small error in the data entry can cause significant delays and discrepancies.
• Lack of standardization: Since there is no universal standard for notice of arrival, it can often lead to confusion between the parties involved in the supply chain.
• Delay in communication: Notice of arrival is usually sent via email or fax, which can lead to delays in communication.
• Costly process: The process of creating and sending a notice of arrival can be costly and time-consuming.
• Limited visibility: Notice of arrival provides limited visibility into the supply chain and does not provide real-time information.

Other approaches related to Notice of arrival

Notice of arrival is a document that is used in supply logistics subsystem (SCM) to register the arrival of goods and services. Besides the traditional Notice of arrival, there are several other approaches related to this document which include:

• Electronic Data Interchange (EDI). EDI is a platform that facilitates the exchange of information, such as invoices, shipping notices, and notices of arrival/departure, between two or more parties.
• Automated Identification and Data Capture (AIDC). AIDC is an inventory tracking system that uses barcodes, RFID tags, and other technologies to track goods and services from the point of origin to the point of sale.
• Automated Material Handling (AMH). AMH is a system that uses robots, conveyor belts, and other automated technologies to move goods from one point to another.

In summary, there are several approaches related to Notice of arrival that can be used to improve the efficiency of supply chain operations. These include EDI, AIDC, and AMH.

Footnotes

Notice of arrival — recommended articles

Advice of shipment — Storage documentation — Shipping bill — Sources of information in logistics — Barcode — Receiving area — Inventory in transit — Principles for the warehouse organization — Airline code

References

• Altiok T., Jagerman D. (2003)., Vessel Arrival Process and Queueing in Marine Ports Handling Bulk Materials, Kluwer Academic Publishers, Netherlands
• Bierlaire M.,Umang N., Vacca I. (2011)., The berth allocation problem in bulk ports, Ecole Polytechnique Federale De Lausanne, Lausanne
• HardPress (2018)., Code of Federal Regulations: LSA, list of CFR sections affected, National Archives and Records Administration (NARA)Office of the Federal Register (OFR)
• The Coast Guard Jouarnal of Safety & Security ad Sea. Proceedings of the Marine Safety & Security Council (2012).,Enhancing Global Supply Chain Security, United States Coast Guard
• U.S.Department of Homeland Secutiry (2015)., Vessel Requirements for the Notice of Arrival and Departure (NOAD) and Automatic Identification System (AIS) Rulemaking, DHS/USCG/PIA-006(b)

Author: Aleksandra Malczyk