Delivery note

Delivery note in free translation means a document, which is a proof of delivery. This is exactly the confirmation that the recipient received the ordered goods. The driver who is responsible for delivering goods from point A to point B is obliged to ensure that the recipient signs and stamps that documents . During transport, this document must be kept in a safe place, because this is a most important transport receipt. The driver may only show it to police control and must ensure that it arrives intact at the place of delivery. It sometimes happens that the principal or contractor wishes that the delivery note is carried in an envelope. In transport, there are situations when two copies of this document are created. One of them is intended for a receiver, the second one for the carrier. Thanks to this copy, the carrier can be sure that no one will accuse him of not delivering the goods at all or delivering only part of them and it is also a security for the payment of freight. Person dealing with invoices in the company, before payment of the amount due checks if delivery notes are among transport documents. If the information on this document agrees with the customer's order, accountant sends a transfer of money .

Contents of delivery note

Delivery note should contain the name of provider and place from which the product was sent. Equally important information that should be included on the delivery document is the person who is entitled to receive the goods and the address of destination place, so that the carrier has no problem finding the recipient. On that document we have to find also information about cargo, which it concerns. It means description of the product, its quantity, color, type, and weight. It is necessary that the delivery note includes a place where the recipient signs and stamps it, which confirms receipt of the goods. The supplier and the recipient are also obliged to indicate in this document when the goods have been issued and picked up and delivered .

Delivery terms

A person who is entitled to receive the goods and sign a delivery note must carefully check whether the goods are not damaged and if the quantity agrees with the order. If relevant remarks are included in this document the recipient can apply for compensation or submit complaints. In the case of damage or destruction of the cargo, it has to be clear who is responsible for it. Damage could have occurred both in the loading place or during transport. When something wrong happens with the cargo during loading, the driver must clearly mark it on the transport documents. Then the entire responsibility for damage falls on the supplier. In the absence of such information, the transport company may be charged for losses. Information on the delivered goods can be found by the warehouseman in advice note. This solution makes it easier to compare the product on truck board with real order. In many situations in manufacturing companies, it is exactly the warehouseman who is responsible for checking the condition and quantity of the cargo being delivered . If the employee employed by the recipient does not react adequately or does not notice any defects or damages of the cargo, receiver can punish him financially. Such a worker is not doing his job properly.

Examples of Delivery note

• A delivery note is a document sent with a shipment of goods that provides detailed information about the goods, such as their type, quantity, destination, and mode of transport. For example, a delivery note may accompany a shipment of books sent from a publisher to a bookstore. The note will include information such as the title of the books, the quantity of each title, the destination address, and the method of transport.
• In the medical field, a delivery note is used to document the delivery of medical supplies such as drugs, medical equipment, and other materials. The note includes information such as the type of supplies delivered, the quantity of each item, the destination of the supplies, and the mode of transport.
• In the construction industry, a delivery note is used to document the delivery of building materials and equipment to a construction site. The note includes information about the type of materials and equipment delivered, the quantity of each item, the destination of the items, and the mode of transport.
• In the retail industry, a delivery note is used to document the delivery of merchandise to a retail store. The note includes information such as the type of merchandise delivered, the quantity of each item, the destination of the items, and the mode of transport.
• In the food industry, a delivery note is used to document the delivery of food items to a restaurant or other food service establishment. The note includes information such as the type of items delivered, the quantity of each item, the destination of the items, and the mode of transport.
• In the automotive industry, a delivery note is used to document the delivery of parts and components to an automotive repair shop. The note includes information such as the type of parts and components delivered, the quantity of each item, the destination of the items, and the mode of transport.

Advantages of Delivery note

Delivery note is a document that accompanies a shipment of goods. It provides a detailed list of the goods being sent, including the quantity and type of each item. Delivery notes are important for ensuring that customers receive the correct items and that the seller is paid for their items.

• Delivery notes provide a detailed and accurate record of the goods being shipped. This helps ensure that customers receive the correct items and are not overcharged.
• Delivery notes also help protect sellers from being underpaid for their goods. By providing an accurate list of items being shipped, delivery notes help sellers get paid the correct amount for their goods.
• Delivery notes can help reduce delivery time. By providing an accurate list of items being shipped, the seller can quickly determine what needs to be delivered, allowing for faster delivery times.
• Delivery notes can also help reduce errors when shipping goods. By providing a detailed list of items, delivery notes can help ensure that items are shipped without any mistakes.
• Delivery notes also provide a record of the goods being shipped. This record can be used for tracking, auditing, and accounting purposes.

Limitations of Delivery note

Delivery notes are documents that accompany the delivery of goods to customers. They provide details about the goods delivered, and they also serve to confirm the delivery. However, delivery notes have some limitations that should be considered before they are used.

• Delivery notes do not provide details about the quality of the goods being delivered. Customers may not be able to assess the quality of the goods they are receiving, or they may have to rely on the word of the delivery service to confirm the quality.
• Delivery notes do not provide information about the availability of services. Customers may not know if the goods they are receiving are covered by any warranty or guarantee, or if they have access to certain services associated with the product.
• Delivery notes can be easily misplaced or lost. Customers may not be able to find the information they need if the delivery note is not kept in a secure place.
• Delivery notes do not provide information about taxes, shipping costs, or other related expenses. Customers may not be aware of any additional expenses associated with their delivery and may not be able to budget for them.

Other approaches related to Delivery note

Delivery notes are documents that indicate the receipt of goods and services, with details of the items included in the delivery. Other approaches related to delivery notes include:

• Quality control: Quality control measures should be put in place to ensure that any goods received match the specifications of the order. This can be done through visual inspection, as well as analysis of the goods through physical and chemical testing.
• Logistics management: Delivery notes should be kept on record to help manage the logistics of the delivery process, such as tracking the movement of goods, and scheduling of deliveries.
• Record keeping: Delivery notes should also be kept in order to provide a record of the goods and services received, which can be used for accounting and auditing purposes.

In summary, delivery notes are important documents that provide information on the receipt of goods and services, and other approaches related to delivery notes include quality control, logistics management, and record keeping.

Footnotes

Delivery note — recommended articles

Dispatch note — Receiving report — Debit Note — Shipping note — Shipping bill — Purchase invoice — Waybill — Cargo manifest — Accessorial charges

References

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6. Linsley T. (2011) Basic Electrical Installation Work Newnes, Oxford,
7. Taylor S. (2003) Model Business, letters, emails and other business documents, Pearson Financial Times, London

Author: Aleksandra Wróbel