Media advisory

Media advisory
See also
Types of social media Process of business communication Customer service office Technical research Social network marketing strategy Knowledge tree Letter of advice Informal communication Project support office

A media advisory is a way of altering or changing the media of a potential media opportunity. Like a fact sheet, it outlines some basic facts, but unlike a fact is not intended as an independent document that can provide the media with sufficient background information about an event or individual. Media advisories are usually much shorter than media releases and fact sheets. What is more, they are essentially a way of making contact with media in order to make them aware of the forthcoming event, media conferences, etc. (Nicholson M., Kerr A., Sherwood M. 2015, p.193).

Advantages of using media advisory

Media Advisory is kind of a document which apply to invite reporters or to cover an event like press conference, campaign or rally. This kind of document has to be really polite and generally short. The company tries to make the event sound very interesting and newsworthy and make it easy for reporters to quickly figure out the details.

• What is more sometimes some videos and pictures are shared with the news reporters to make them be more interested during the event.
• That makes the happening more recognizable.
• One can use a media advisory to let people know about a formal event, like a news conference, or some casual event like some facts regarding a campaign activists.

Public relations writers sometimes find it really useful to communicate directly with editors and new directors. Media advisories, which are also called media alerts, are straightforward memos notifying the media about an upcoming newsworthy activity related to the organization. Whereas a news release provides information about an event, a media advisory merely informs the media that newsworthy will occur. "For example, you may offer reporters advance access to a visiting celebrity willing to give an interview. Or you may notify photographers about a photo opportunity, that emphasizes the visual aspects of an upcoming activity"(Smith R. 2003, Becoming a Public Relations Writer: Strategic Writing for Emerging and Established Media 6th Edition).

Media Advisory Committee- school system The media advisory committee helps the library media specialists by modeling the effective use of the library media center and it facilitates. In addition to cooperative planning with the media advisory, the library media should plan with key individuals and groups to provide the structure and support for the instructional design of an integrated library media skills program. These individuals and groups include supervisors, teachers, students, and parents (Vliet L. 1999, p.25).

Examples of Media advisory

• The White House issued a media advisory on April 28, 2021 announcing that President Biden will deliver remarks on the American Jobs Plan.
• An organization may issue a media advisory to announce a press conference or other media event. For example, the World Health Organization distributed a media advisory to announce their upcoming virtual press conference to discuss their response to the COVID-19 pandemic.
• A media advisory may also be used to inform the media of a major announcement. For example, the U.S. Department of State issued a media advisory to inform the press that Secretary of State Mike Pompeo would be making a major announcement related to Iran.
• Media advisories can also be used to provide information on important events or milestones related to a company or organization. For example, a company may issue a media advisory to announce the opening of a new office or the launch of a new product.

Limitations of Media advisory

• Media advisories are limited in the amount of information they provide. These types of documents are designed to give a brief overview of an event, individual, or organization and do not provide in-depth information. As a result, media advisories are not suitable for more complex stories that require a detailed explanation.
• Media advisories should not be used as a substitute for a press release. They are a way of alerting the media to the existence of an event or other media opportunity and should be used in conjunction with a press release in order to provide more detailed information.
• Media advisories have a limited impact on media. While they can be used as a way to draw media attention, they are usually not sufficient to generate media coverage without additional follow-up.
• Media advisories are often overlooked by media outlets due to the sheer volume of information they receive. As a result, it is important to use other methods in order to reach out to the media, such as press releases or personal contact.

Other approaches related to Media advisory

One approach for creating a media advisory is to use a template. Templates provide an outline of the essential elements that should be included within the document. Other approaches related to Media advisories include:

• Utilising a contact list of media outlets: By creating an extensive list of media contacts, one can ensure that the advisory reaches the right audience.
• Writing a compelling headline: An interesting headline will draw the attention of the readers and should be crafted carefully.
• Incorporating visuals: The use of visuals can greatly increase the chances of the media advisory being read and shared by the media contacts.
• Crafting a concise message: The body of the media advisory should be succinct and to the point.
• Timing the release: The media advisory should be released at the right time to ensure it gets the maximum attention.

In conclusion, creating a media advisory is an effective way of informing the media about upcoming events. To create an effective media advisory, one should use a template, create a contact list of media outlets, craft an interesting headline, incorporate visuals, write a concise message, and time the release.

References

• Eisenmann T. (2013), Startups: Best Blog Posts, O'Reilly Media,
• Marsh Ch., Guth D., Short B.P.(2005), Strategic Writing: Multimedia Writing for Public Relations, Advertising, and more, Routledge,
• Nicholson M., Kerr A., Sherwood M.(2015), Sport and the Media (Sport Management Series) 2nd Edition, Routledge,
• Smith R.(2003), Becoming a Public Relations Writer: Strategic Writing for Emerging and Established Media 6th Edition, Routledge,
• Van Vliet L.(1999), Media Skills for Middle Schools: Strategies for Library Media Specialists, Libraries Unlimited.

Author: Monika Broszkiewicz